All those activities which includes profit motives is called
a business transaction, each transaction includes three companies, customer company, home
company and Supplier Company. The company where you are sitting like purchase
manager, sales manager, or have any designation is a called a home company.
1st we will discuss the process of transaction with
a customer. Customer will make us enquiry, we will sent quotation to our
customer, our customer can accept or can reject a quotation, when customer
accept our quotation, they will send us a purchase order. On receiving purchase
order, we will start job order or job card. Job card is a complete summary of
the business transaction. Its objective is for audit process both for internal
and external audit, auditor checks job card for each and every transaction, if
auditor found any doubts, he/she will ask for the supporting documents like
invoice, purchase order or any other document of the transaction, job card will
continue till to the end of the transaction.
Invoices means request for payments, when a transaction
is on credit base, we will use invoice, invoice includes items detail, and
customer addresses payments terms and condition, our bank name, Bank A/c
Numbers.
When we sending items to our customer, we will send 2 copies
of delivery note with the products, one copy customer will keep with himself,
and another copy customer will make a receiving
will send back to us.
Customer make us payments before or after delivery, that
depend on our payments policies, but as and when our customer make us payment
they will send us a payment voucher with a cheque,payment voucher includes
complete detail of the cheque.
In response of receiving payments, we will make him a receipt
voucher for the purpose that we have receive the payments from our customer
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